Reservation Information
Reservation requests are subject to the rules and regulations of the Board of Education. Terms and Conditions as stated on your online facility request.
Conditions of use
The School District reserves the right to cancel or change date in the event the facilities are needed for school and/or Community Education activities.
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The District requires your group to have $300,000 individual and $1,000,000 incident General Liability Insurance, that holds the District harmless should something happen to someone in your group or the facility itself.
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Arrangements for facility use must be made within a minimum of 10 working days prior to the event.
Once reservation is confirmed the following apply:
- All accidents must be reported to Community Education at (507) 328-4008 within 24 hours.
- Use of alcoholic beverages and smoking are prohibited. Use of “open flame” or candles is not permitted except in designated areas.
- If additional set-up or cleaning is needed, an engineer/custodian will be assigned at additional cost.
- Neither food nor beverages are permitted in gym, auditorium, pool area, or computer areas.
- Rooms and equipment are to be left the way you found them.
- Children must be supervised at all times and stay in the area reserved.
- All damages must be reported to the site facilitator or custodian.
- Cancellations need to be received 72 hours prior to scheduled event.
The School Board of Independent School District 535 in scheduling the use of school facilities has established the following criteria. Each request will be evaluated based on the following:
- Educational functions of the school
- Public school-related activities
- Public school-related organizations
- Rochester Park and Recreation Department
- Non-educational activities and organizations
Classification of fees
There are three classes when determining fees. For Class II and Class III, there will be a permit fee assessed and custodial overtime charges may be applicable.
- Class I - Free Use
- Class IA - Free Use
- Class II - Reduced Fee Use
- Class III - Regular Fee Use
- Class IIIA Religious - Regular Fee Use
Class I - Free Use
Class IA - Free Use
Some custodial overtime and equipment charges may be assessed for the following groups:
- Meetings of District school organizations, PTSA, District committees, District/ School affiliated organizations and activities
- Organizations in which the District is a member and dues are paid from district funds, Local/ State/ National elections
Class II - Reduced Fee Use
Class III - Regular Fee Use
This class includes:
- Any programs or activities sponsored solely by a post-secondary college or university
- District employees who sponsor or supervise an activity that has not been approved by the Superintendent or his/her designee as a regular school day or evening activity
- Fund-raising events sponsored by non-profit community based organizations;
- Community based organizations holding area meetings involving groups outside of the community
- Student tutoring and private lessons that are not District sponsored;
- Any group who does not fit in Class I or Class II, will be classified at Class III
Class IIIA Religious - Regular Fee Use
Facility Fees
Each reservation will be required to pay a permit fee and custodial overtime, if the reservation occurs when a custodian is not typically in the building.
| Class I | Class II | Class III | |
|---|---|---|---|
| Permit | Free | $10 | $10 |
Auditoriums (rate per hour)
| Class I | Class II | Class III | Capacity | |
|---|---|---|---|---|
| Century | Free | $78 | $149 | 625 |
| John Marshall | Free | $78 | $149 | 1800 |
| Mayo | Free | $54 | $108 | 600 |
| Kellogg | Free | $54 | $108 | 440 |
| Willow Creek | Free | $54 | $108 | 400 |
| John Adams | Free | $54 | $108 | 400 |
Cafeteria, Commons, Kitchen, Forum (rate per hour)
| Class I | Class II | Class III | |
|---|---|---|---|
| Middle Schools | Free | $18 | $36 |
| High Schools | Free | $18 | $36 |
Classroom/Music/Foyer/Media Center (rate per hour)
| Class I | Class II | Class III | |
|---|---|---|---|
| All Buildings | Free | $10 | $18 |
Gymnasiums and Volleyball Courts (rate per section, per hour)
| Class I | Class II | Class III | |
|---|---|---|---|
| All Buildings | Free | $18 | $36 |
Swimming Pools (rate per hour)
| Class I | Class II | Class III | |
|---|---|---|---|
| All Buildings | Free | $36 | $72 |
Weight and Wrestling rooms (rate per hour)
| Class I | Class II | Class III | |
|---|---|---|---|
| All Buildings | Free | $18 | $36 |
Training Room (rate per hour)
| Class I | Class II | Class III | |
|---|---|---|---|
| All Buildings | Free | $10 | $18 |
Computer Lab (rate per hour)
| Class I | Class II | Class III | |
|---|---|---|---|
| All Buildings | Free | $50 | $100 |
Custodians Overtime (rate per hour)
| Class I | Class II | Class III | |
|---|---|---|---|
| All Buildings | Free | $35/Saturday | $40/Sunday |